Travel

Emily Cessna (chemtrav@indiana.edu or (812) 855-1980) is the Departmental Travel Arranger.  Her office is in the Chemistry Business Office CH115

Travel Management Website for more details

IU Policy on Travel

Travel & Seminar Request Form - Schedule Appointment Here

Before Trip

1. Discuss the trip with your professor.
2. Fill out a travel request form and turn it in to the Department’s travel arranger. Currently: Emily Cessna or Chemtrav@indiana.edu
3. Wait for approval, which can take 1-3 days.
4. Direct bill with help from Emily Cessna at chemtrav@indiana.edu.
   1. IU may be able to directly pay for the conference registrations, airfare, hotels, and rental cars.
   2. Setting this up may take several days. Please submit early.
5. If you have not already done so, set up direct deposit for Travel.
   1. From One.iu.edu search for “Travel Direct deposit.”
   2. Choose the tile with an airplane and stack of money named "Travel Reimbursement Direct Deposit".
   3. Click continue, and fill out the forms
6. Submit any questions to Emily Cessna at chemtrav@indiana.edu.

During Trip

1. Keep all receipts.
2. Do not pay for anyone else or reimburse them, this might be against IU policy.
3. IU can only reimburse you for business expenses.  The University will not reimburse travelers for any expenses of a personal or political nature.

After Trip

1. Submit Travel reimbursement form to chemtrav@indiana.edu.
2. Turn receipts in to chemtrav@indiana.edu.
   1. Receipts must be submitted within 30 days of your return.
   2. Receipts cannot be accepted after 120 days from your return due to IU and IRS policy.
3. Reimbursement will take 1-8 weeks.

Forms

• Travel Request Form
• Travel Reimbursement Form