Indiana University Bloomington Indiana University Bloomington IU Bloomington

Travel

Cameron Kincaid (chemtrav@indiana.edu or 812-855-5706) is the Departmental Travel Arranger.  His office is in C121

Travel Management Website for more details

IU Policy on Travel

Before Trip

  1. Discuss the trip with your professor.
  2. Fill out a travel request form and turn it in to the Department’s travel arranger. Currently: Cameron Kincaid or Chemtrav@indiana.edu
  3. Wait for approval, which can take 1-3 days.
  4. Direct bill with help from Cameron Kincaid.
    1. IU may be able to directly pay for the conference registrations, airfare, hotels, and rental cars.
    2. Setting this up may take several days. Please submit early.
  5. If you have not already done so, set up direct deposit for Travel.
    1. From One.iu.edu search for “Travel Direct deposit.”
    2. Choose the tile with an airplane and stack of money named "Travel Reimbursement Direct Deposit".
    3. Click continue, and fill out the forms
  6. Submit any questions to Cameron Kincaid.

During Trip

  1. Keep all receipts.
  2. Do not pay for anyone else or reimburse them, this might be against IU policy.
  3. IU can only reimburse you for business expenses.  The University will not reimburse travelers for any expenses of a personal or political nature.

After Trip

  1. Submit Travel reimbursement form.
  2. Turn receipts in to Cameron Kincaid
    1. Receipts must be submitted within 30 days of your return.
    2. Receipts cannot be accepted after 120 days from your return due to IU and IRS policy.
  3. Reimbursement will take 1-8 weeks.

Forms