Indiana University Bloomington Indiana University Bloomington IU Bloomington


Cameron Kincaid ( or 812-855-5706) is the Departmental Travel Arranger.  His office is in C121

Travel Management Website for more details

Before Trip

  1. Discuss the trip with your professor.
  2. Fill out a travel request form and turn it in to the Department’s travel arranger. Currently: Cameron Kincaid or
  3. Wait for approval, which can take 1-3 days.
  4. Direct bill with help from Daniel Hosler.
    1. IU may be able to directly pay for the conference registrations, airfare, hotels, and rental cars.
    2. Setting this up may take several days. Please submit early.
  5. Submit any questions to Daniel Hosler.

During Trip

  1. Keep all receipts.
  2. Do not pay for anyone else or reimburse them, this might be against IU policy.
  3. IU can only reimburse you for business expenses, this includes food only on business days.

After Trip

  1. Submit Travel reimbursement form.
  2. Turn receipts in to Daniel Hosler within a reasonable time. Do not wait until the last day.
    1. Should be within 60 days of your return.
    2. Will be accepted with a legitimate reason from 60-120 days after your return.
    3. Cannot be accepted after 120 days from your return due to IU and IRS policy.
  3. Set up direct deposit for Travel.
    1. From search for “Travel Direct deposit.”
    2. Choose the tile with an airplane and stack of money.
    3. Click continue, and fill out the form.
  4. Reimbursement will take 1-8 weeks.